Your therapists went into this work to help patients move, heal and get back to their lives. Too much of the day goes to documentation, authorizations and phone calls instead.
AI can help with the administrative load around every visit. But evaluations, plans of care and exercise decisions belong to a licensed therapist, and some uses of AI create risks of their own.
We help physical therapy and rehab practices identify where AI can make a meaningful difference, where human oversight is essential, and which tools make sense for their specific needs.
Everyday responsibilities that take time away from patients, therapists, and running your clinic.
Cut the phone tag around cancellations and reschedules, and follow up with patients who miss visits so plans of care stay on track. Messages should be short and avoid disclosing details about a patient's condition.
Keep track of benefits, visit limits and authorization renewal dates so a patient is not surprised mid-course. Streamline claim status checks and denial follow-up.
Collect histories and consent forms before the first visit so the evaluation starts with the patient, not the clipboard.
Use AI to prepare first drafts of standard letters, patient education handouts and office policies. A therapist or staff member reviews and approves each one before it is used.
AI may have a role in certain areas, but the right approach depends on how the tool works, what information it handles, and what safeguards are in place.
Before using AI to help write evaluations, daily notes or progress reports, understand where recordings and notes are stored, who can access them, how accurate the output is, and what patient disclosures may be needed. The treating therapist reviews and signs every note.
Tools that suggest codes or record timed minutes can create errors that payers notice later. Any suggestion needs a person who knows the rules to verify it before a claim goes out.
A patient who reports new pain, a fall or a change in symptoms needs a response from a clinician, not an automated reply. Automation should be limited to routine requests.
AI may help organize information or draft a handout, but it should not replace a therapist's judgment when evaluating a patient, setting goals, or choosing and progressing exercises.
You don't need to adopt every new AI tool to benefit from the technology. You need to know which opportunities are worth pursuing, which risks deserve attention, and where your practice will see a real return on the time and money invested.
Book a consultation to discuss your practice's workflow. We'll look at the administrative tasks taking up the most time, identify opportunities where AI may help, and consider the privacy, compliance, and oversight requirements that matter to your practice.
You'll leave with a clearer picture of where to start, what to approach cautiously, and which changes could make the biggest difference for your practice.
Four simple steps.
A short call about where your practice loses time. If there is no clear opportunity, we will tell you.
We look at how work moves through your office, on site or virtually, and do the analysis.
A written report that sorts tasks into use, limit, or avoid, with a prioritized plan.
A call to go through the plan together and decide what comes next.
We have built working AI-powered tools for healthcare, so we know what these tools do well and where they fall short. We do not sell software and earn no commission on any tool we recommend.
For your practice, that means plain answers about what is appropriate to use, what to limit, and what to leave alone. Learn more about us.
It can help draft them, but the therapist stays responsible for what goes in the record. Before any tool is used, you need to know where the audio and text are stored, who can see them, and how patients are told. Some clinics start with administrative work and revisit documentation later. We help you decide what fits your clinic.
Often yes for tracking: knowing which patients are close to a visit limit or an authorization expiration date, and who needs a renewal request. The clinical justification in a request should still come from the therapist.
It can help draft handouts and instructions for a therapist to review. Choosing which exercises a patient should do, and how to progress them, is a clinical decision.
A flat fee, quoted after a free 15-minute call. No hourly billing. The size of your practice and the number of workflows we review set the price.
Most conversations start with a free 15-minute call. No pressure, just a chance to see if working together makes sense. Please do not share patient information on the call.